Roles and permissions
Last updated 20 October 2026
Access on gliding.net.nz is controlled by roles. A role is granted to a person's user account, and it unlocks a specific set of actions — for example, the Waypoint admin role lets someone manage the national waypoint files without making them a full administrator. This page explains what each role means and what it allows, so you can decide which role to give someone.
Some roles are scoped to a specific club. A person holds Club admin or Club member for one or more particular clubs, and it only applies to those clubs. That is why the tables for those roles say Own club rather than Yes — the permission follows the club, not the whole site.
Admin and Root bypass everything. Rather than repeat a full grid of Yes for them, their sections just say so. Everyone else's access is the sum of the roles they hold.
Roles don't depend on membership. A role is granted to an account on its own, whether or not the holder is a GNZ member, and GNZ administrators review role holders regularly under Admin → Users.
A baseline for GNZ members. Any logged-in, verified GNZ member can already view basic membership information, such as the member directory, without holding any special role. The tables below describe what each role adds on top of that baseline.
The baseline lasts only while the membership is current. Who can see member information sets out exactly who counts as a verified member, what counts as resigned, and who sees which details.
How to read the tables
Each table lists features as rows and the four actions — View, Add, Edit, Remove — as columns. A cell is:
- Yes — the role allows this action.
- Own club — allowed, but only for the club(s) the person holds the role for.
- — — not allowed by this role, or not something you can do to that feature.
Where the real-world action has its own name, the cell notes it in brackets, for example Yes (upload), Yes (delete), or Own club (resign).
Verified GNZ members
What any verified GNZ member can do without holding a role. Here Own club means a club you're a current member of.
| Feature | View | Add | Edit | Remove |
|---|---|---|---|---|
| Members | Yes | — | — | — |
| Your own record | Yes | — | Yes | — |
| Aircraft | Yes | — | Yes | — |
| Events | Yes | Own club | Own club | Own club (delete) |
| Emails to members | — | Yes (send) | — | — |
| BFR & medicals report | Own club | — | — | — |
Root
Given to the site operators. Root has full access to everything, including the one thing an ordinary administrator cannot do: granting the Root role itself. There is no table — a Root user passes every permission check on the site.
Admin
Given to Gliding New Zealand administrators. Admin has full access to everything across all clubs: every action in every table on this page, for every club, except granting Root. The table adds the site-wide tasks, and what Admin can do to member records beyond a club admin: deleting one outright.
| Feature | View | Add | Edit | Remove |
|---|---|---|---|---|
| Audit log | Yes | — | — | — |
| User accounts | Yes | — | Yes (roles) | Yes (delete) |
| Member records | Yes | Yes | Yes | Yes (delete) |
| GNZ numbers | Yes | — | Yes (assign) | — |
| Duplicate members | Yes (find) | — | — | — |
Awards officer
Given to the GNZ Awards Officer. They look after FAI awards and member ratings across every club.
| Feature | View | Add | Edit | Remove |
|---|---|---|---|---|
| FAI awards | Yes | Yes | Yes | Yes |
| Achievements | Yes | Yes | Yes | Yes |
| Member ratings & medicals | Yes | Yes (incl. the restricted ratings — see below) | Yes | Yes (expire) |
| Members | Yes | — | Yes | — |
Four ratings can only be granted by the awards officer (or an administrator), because they are national qualifications rather than club sign-offs:
- XCP (Cross Country Pilot)
- QGP
- Official Observer
- Senior Official Observer
Contest admin
Given to national contest organisers. It lets them manage every event and every event entry on the site, regardless of which club is running it.
| Feature | View | Add | Edit | Remove |
|---|---|---|---|---|
| Events | Yes | Yes | Yes | Yes (delete) |
| Event entries | Yes | — | Yes | Yes |
A contest admin can add an event for any club, including a national Gliding New Zealand one — see Add and share an event. Everything else on the site is unaffected by this role.
Waypoint admin
Given to the member who maintains the national turnpoint/waypoint files. Everyone else can only download those files.
| Feature | View | Add | Edit | Remove |
|---|---|---|---|---|
| Waypoint files | Yes | Yes (upload) | — | Yes (delete) |
Membership Viewer
Given to people who need to see the full national membership — for example a national registrar — without being able to change anything. It is a read-only role.
| Feature | View | Add | Edit | Remove |
|---|---|---|---|---|
| Membership details | Yes | — | — | — |
| Member ratings | Yes | — | — | — |
Experimental features
Given to members who help test features that are still in development. It turns on the in-progress parts of the site for that person. At present the only feature behind this flag is the Timesheets app.
| Feature | View | Add | Edit | Remove |
|---|---|---|---|---|
| Timesheets app | Yes | — | Yes | — |
Club admin
Given to a club's committee or membership officers. It lets them manage their own club — everything to do with that club's members and running. Every action is limited to the club(s) they administer.
| Feature | View | Add | Edit | Remove |
|---|---|---|---|---|
| Members | Yes | Own club | Own club | Own club (resign) |
| Club membership (affiliation) | Own club | Own club | Own club | Own club |
| Ratings & medicals | Own club | Own club | Own club | Own club (expire) |
| Achievements | Yes | Own club (non-FAI) | Own club (non-FAI) | Own club (non-FAI) |
| Member types | Yes | Own club | Own club | Own club |
| Duty roster | Yes | Own club | Own club | Own club |
| Accommodation & bookings | Yes | Own club | Own club | Own club |
| Club settings | Own club | — | Own club | — |
| Restricted member fields | Own club | — | Own club | — |
| Approval requests to GNZ | — | Own club | — | — |
Seeing isn't limited to a club admin's own club. A club admin sees every club's members and achievements. Anyone signed in can see a club's duty roster, and anyone at all can see its member types and accommodation.
Restricted member fields are a member's date of birth, membership type, joining dates, primary club, instructor and tow ratings, and coach flag. A club admin can't change them on their own record.
Bookings are the exception to the Edit column: they can be added and deleted but never edited in place — see change a booking.
A club admin cannot delete a member record outright — that is reserved for administrators. To end someone's membership, resign them, which keeps their history. FAI awards remain awards-officer-only even for a club admin. A club admin also has everything a Club member has for their own club.
Club member
Given to an ordinary member of a club. It lets them help run their own club's events.
| Feature | View | Add | Edit | Remove |
|---|---|---|---|---|
| Events | Yes | Own club | Own club | Own club (delete) |
Most active members already satisfy this for their own club through their current club membership, so the role is usually only granted explicitly to give someone event-management access at a club they are not otherwise a current member of.
A note on coaches
Being a coach is a flag on a member's record, not a role in this list. A verified GNZ member flagged as a coach can edit members' non-FAI achievements, the same as a club admin or the awards officer. It does not grant any of the other permissions above.